Lourdes Santamaría-Wheeler
Exhibits Coordinator
527 Library West
George A. Smathers Libraries
University of Florida
Gainesville, FL 32611
Email: l.s.wheeler@ufl.edu
Phone: (352) 273-2564

Resources for Curators


The Exhibits Coordinator works with subject specialists and collection curators across the libraries to support exhibits in the Smathers Libraries, including the branch libraries, departmental libraries, and the Health Sciences Center Libraries as well as online and traveling exhibits. Responsibilities include:

  • Design and technical support for Library exhibits
  • Design and printing coordination of collateral materials for exhibits
  • Multimedia companion content design and creation/coordination for physical exhibits
  • Online exhibit design
  • Exhibit scheduling
  • Exhibit coordination between branches
  • Coordination of traveling exhibits
  • Exhibit installation and de-installation assistance

General Exhibit Tips

  • An exhibit is a story. What story do you want to tell?
  • Every exhibit needs one big idea, which can be summarized into one sentence, to guide it.
  • Everyone leaving the exhibit should be able to easily explain what it was about.
Indicators of Excellence in Exhibitions (from the National Association for Museum Exhibition)
  • An aspect of the exhibition is innovative.
  • The exhibition offers a new perspective or new insight on a topic.
  • The exhibition presents new information.
  • The exhibition synthesizes and presents existing knowledge and/or collection materials in a provocative way.
  • The exhibition includes innovative uses of media, materials, and other design elements.
  • The exhibition is particularly beautiful, exceptionally capable of engendering a personal, emotional response, and/or profoundly memorable in a constructive way.
  • The exhibition evokes responses from viewers that are evidence of a transforming experience. Such experiences are often characterized in these ways: It was haunting. The exhibition was an absolute eye-opener. I'll never see [that] in the same way again. I was filled with excitement. It knocked my socks off It sent shivers down my spine. I finally got it!

Documents for Curators

Smathers Libraries Exhibits Policy
Exhibit Timeline
Exhibit Proposal
Tips for Exhibit Labels
Template for ID Labels
Condition Report Form
Outgoing Exhibit Loan Agreement and Additional Items


If you have any questions about the exhibits program or planning an exhibit, please contact the Exhibits Coordinator, Lourdes Santamaría-Wheeler.